ACCOUNTS PAYABLE

• Entry of invoices by multiple work stations simultaneously.
• Cross check and balance before applying to open payable file and automatic distribution to the general ledger journal file.
• Ability to enter future due dates and control when to automatically distribute to the general ledger.
• Multiple line distribution per invoice for general ledger distribution.
• Ability to display or print all or part of the open invoices by vendor.
• Ability to set up one(1) time, a reoccurring bill(rent, pay, mortgage, dues), the system will automatically set up for payment at designated time and continue to pay until total amount designated is paid then automatically shut off.
• Automatically keep history of invoices to help eliminate duplicate payments.
• Ability to pull open invoices by:
  - Manual Check - Discount Eligible Invoices
  - Partial Payment - On-Account Payment
  - Fixed Expense Payment - Individual Invoice Payment
  - Credit/Debit Memo Processing
  - Vendor and/or Due Date Processing
• Ability to print a cash requirements journal.
• Ability to print checks.
• Ability to run a payment forecast against all invoices in the system based upon selected days of increment.
• Vendor maintenance and listing.
• Ability to have two addresses per Vendor - one for checks the second for purchase orders.
• Ability to look up vendor identification by entering vendor name and selecting vendor from displayed list on screen.
• Ability to print labels from vendor master.
• Monthly reports showing breakdown by general ledger account per invoice.
• Monthly report reflecting activity per vendor.
• Check reconciliation and reporting.
• Life-To-Date Invoice/Payment History
• Check for duplicate Debit Invoices, Credit Memos, and Debit Memos.
• Setup and maintain Terms Code information by vendor.
• Setup and maintain Discount Days and Discount Percentage by vendor.
• During invoice entry, automatically calculate Discount Date and Discount Amount based upon Terms and Discount information entered for the vendor.
• Based upon Terms established for a Vendor, the Invoice entry screen will automatically calculate and display the invoices due date for payment.