ACCOUNTS PAYABLE

  • Entry of invoices by multiple work stations simultaneously.
  • Cross check and balance before applying to open payable file and automatic distribution to the general ledger journal file.
  • Ability to enter future due dates and control when to automatically distribute to the general ledger.
  • Multiple line distribution per invoice for general ledger distribution.
  • Ability to display or print all or part of the open invoices by vendor.
  • Ability to set up one(1) time, a reoccurring bill(rent, pay, mortgage, dues), the system will automatically set up for payment at designated time and continue to pay until total amount designated is paid then automatically shut off.
  • Automatically keep history of invoices to help eliminate duplicate payments.
  • Ability to pull open invoices by:
    - Manual Check - Discount Eligible Invoices
    - Partial Payment - On-Account Payment
    - Fixed Expense Payment - Individual Invoice Payment
    - Credit/Debit Memo Processing
    - Vendor and/or Due Date Processing
  • Ability to print a cash requirements journal.
  • Ability to print checks.
  • Ability to run a payment forecast against all invoices in the system based upon selected days of increment.
  • Vendor maintenance and listing.
  • Ability to have two addresses per Vendor - one for checks the second for purchase orders.
  • Ability to look up vendor identification by entering vendor name and selecting vendor from displayed list on screen.
  • Ability to print labels from vendor master.
  • Monthly reports showing breakdown by general ledger account per invoice.
  • Monthly report reflecting activity per vendor.
  • Check reconciliation and reporting.
  • Life-To-Date Invoice/Payment History
  • Check for duplicate Debit Invoices, Credit Memos, and Debit Memos.
  • Setup and maintain Terms Code information by vendor.
  • Setup and maintain Discount Days and Discount Percentage by vendor.
  • During invoice entry, automatically calculate Discount Date and Discount Amount based upon Terms and Discount information entered for the vendor.
  • Based upon Terms established for a Vendor, the Invoice entry screen will automatically calculate and display the invoices due date for payment.

 

 


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