ORDER PROCESSING

  • System allows Orders to be entered from multiple sources simultaneously.
  • System automatically assigns next sequential order number, or operator may enter pre-assigned order numbers.
  • Ability to take orders over the phone.
  • Alphabetic look up on customers. If the operator does not know an account number, simply key in as much information as known to display possible selections.
  • Ability to add, change, delete, display, total, or print all information on the order entry screen for the operator.
  • Ability to access 99999 ship-to names and addresses.
  • Ability to look-up ship to Name and Address alphabetically.
  • Each time a customer is accessed during entry, the assigned credit limit is checked against the current open accounts receivable invoices. The total amount of outstanding invoices and current credit limit are displayed.
  • Option to NOT allow a Sales Order to be entered if customer's accounts receivable balance is outside a designated percentage of the credit limit or if Credit Hold status has been turned on by the credit department.
  • The ability to print orders on a selected printer and/or FAX on demand.
  • Ability to accept all information from database, or override selected fields.
  • When entering Order detail lines, available Sizes-Redy codes, quantity available, and location display, allowing the operator to select appropriate Size-Redy code.
  • When the operator accepts a detail line of the order, the quantity entered is committed against the product code. On-hand value is not depleted, only a committed value is established.
  • When entering a Sales Order detail line the system will ask 'What the customer wanted' versus "What the customer was sold". This is a tremendous tool for tracking LOST sales and POTENTIAL sales.
  • Ability to sell from a specific location and/or tagged inventory.
  • Lines of an order can be used for additional description purposes.
  • Option to enter up to 99 lines of comment, at the end of an order, will print on the bottom of the order.
  • Once a Sales Order has been entered, the operator can continually add, change, or delete information on the Sales Order.
  • Ability to list open orders AND back orders by customer, product code, or by order number.
  • If the original order is altered, the user has option to print an order change document and mail it to the customer.
  • Once inventory is graded and assigned a location, the operator can assign a specific location code or the computer system can automatically assign the location code where yard personnel, when filling an order, should pull product quantity from.
  • The operator controls, which Sales Orders are to be shipped. The operator has the option to print a 'Pull Sheet/Yard Sheet', reflecting where to retrieve the product from and to stage the products, of a Sales Order, for shipping.
  • Ability to print a truck manifest for shipping purposes.
  • System will pre-calculate the volume of space or weight required for each shipped order. This will allow the user to recognize truck space requirements for shipping purposes and if desired show the customer the required truck space for a specific order.
  • Order Allocation Report gives the operator a complete picture as to which customers have ORDERED or WANTED a specific product and size-redy. This report allows adjustments to customer sales orders, to control graded and available inventory, cancelled Orders, and filling Lost Sales Orders.
  • The software system allows the ability to establish and maintain several years of future sales orders and inventory requirements.
  • Ability to establish contract orders(re-occurring orders) that will effect each year's production of inventory.
  • Re-occurring or Contract sales orders can be used by sales staff to present to customers, showing what they purchased in prior years and to simply ask if they would like the same Sales Order again with or without additional modifications.

 


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