INVOICING & ACCOUNTS RECEIVABLE

  • Confirm a Sales Order for Invoicing. The operator has the option to ship the entire sales order, back order all, or a portion of the sales order. The confirmation step allows the operator to control, if the sales order has been delivered, when it will be delivered, and when the sales order is to be invoiced.
  • The software system has the ability to allow for 'walk-in' customers. This process is called 'One-Step Invoicing' similar to Order Processing, accept this step is intended to take care of a customer walking in to buy product and either charge the sale to their account or pay for the product and leave with the product.
  • Ability to automatically assign next sequential invoice number, or enter pre-assigned invoice numbers.
  • Ability to enter an invoice at each workstation simultaneously.
  • Ability to take invoice information over the phone.
  • Alphabetic look up on customers. If the customers account number is unknown, key in as much information as known to display possible selections.
  • Ability to add, change, delete, display, total, or print all information on the invoice entry screen.
  • Ability to access 99999 ship-to names and addresses.
  • When a customer is accessed during entry, credit limit is checked against the open accounts receivable invoices. The total amount of outstanding invoices and current credit limit are displayed.
  • Option to NOT allow invoice entry if the accounts receivable balance is within a designated percentage of the credit limit.
  • The ability to print entered invoices on a selected printer.
  • Ability to accept all information or override selected fields.
  • When the operator accepts detail lines of an invoice, the quantity entered is committed against the product code. On-hand value is not depleted, only a committed value is established.
  • A line of an invoice can be used for additional description purposes, to explain further information.
  • Once a Sales Order has been 'confirmed' or a One-Step Invoice has been entered the operator has an option to print a Packing Slip used for loading a truck and delivery of product.
  • Once invoices are generated, an update takes place to deplete inventory on hand, create an accounts receivable charge, add to the history of sales, and create general ledger sales information.
  • Print an invoice immediately, for cash or counter sales.
  • Posting cash receipts and printing cash receipts journal for balancing and audit trail purposes.
  • Post accounts receivable adjustments and print adjustments journal for balancing and an audit trail.
  • Print accounts receivable statements for selected customers.
  • Print accounts receivable aged trial balance, reflecting outstanding invoices and individual aging per customer for current period or based upon historical transactions.
  • Accounts receivable inquiry reflecting "CURRENT" invoices, payments, and adjustments.
  • Accounts receivable inquiry reflecting "HISTORY" transactions of invoices, payments, and adjustments.
  • Complete interface and automatic update to:
    - Accounts Receivable - Sales Reports - Inventory - Customer History - General Ledger
  • Automatic generation of back orders for selected invoices.
  • Complete audit reporting on invoicing and back orders.
  • Life-To-Date Customer/Invoice History

 


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