INVOICING AND ACCOUNTS RECEIVABLE

• System can assign next sequential invoice number automatically or operator can enter pre-assigned invoice numbers.
• Ability to enter an invoice at each workstation simultaneously.
• Ability to take invoice information over the phone.
• Alphabetic look up on customers. If the operator does not know the customers account number simply key in name of account to display possible selection.
• Ability to add, change, delete, display, total, or print all information on the invoice entry screen for the operator.
• Ability to access 99999 ship to names and addresses.
• Each time a customer is accessed during entry, the assigned credit limit is checked against the current open accounts receivable invoices. The total amount of outstanding invoices and current credit limit are displayed.
• Option available to not allow entry of an invoice if the customer's accounts receivable balance is within the designated percentage amount of the credit limit.
• The ability to print entered invoices on selected printer.
• Ability to accept all information or override selected fields.
• When accessing inventory, operator can search for desired product code by keying all or part of item number or product description.
• Each time the operator accepts a detail line of the invoice the quantity entered is committed against the product code in this detail line. The on-hand value is not depleted but instead there is only a committed value established.
• After the invoices are generated an update takes place. This update depleted the inventory on-hand, creates the accounts receivable charge for the customer, adds to the history of sales, and creates general ledger sales information.
• Any line of an invoice can be used for description purposes.
• If product code selected is not completely sold, the operator will be asked to establish a remnant of the remaining product or scrap the remainder.
• Inquire and/or print accounts receivable customer history life-to-date, if desired.
• Operator will be able to print an invoice immediately at the counter for cash customers or counter sales.
• Posting of cash receipts and printing of cash receipts journal for balancing and an audit trail.
• Posting of accounts receivable adjustments and the printing of the adjustments journal for balancing and an audit trial.
• Printing of accounts receivable statements for selected customers.
• Printing of accounts receivable aged trial balance reflecting outstanding invoices and the individual aging per customer.
• Accounts receivable inquiry reflecting "Current" invoices, payments, and adjustments.
• Accounts receivable inquiry reflecting "History" transactions of invoices, payments, and adjustments.
• Complete interface and automatic update to:
  - Accounts Receivable
  - Customer History
  - Sales Reports
  - General Ledger
  - Inventory
• Automatic generation of back orders for those selected invoices.
• Complete audit reporting on invoicing and back orders.