INVOICING AND ACCOUNTS RECEIVABLE

  • System can assign next sequential invoice number automatically or operator can enter pre-assigned invoice numbers.
  • Ability to enter an invoice at each workstation simultaneously.
  • Ability to take invoice information over the phone.
  • Alphabetic look up on customers. If the operator does not know the customers account number simply key in name of account to display possible selection.
  • Ability to add, change, delete, display, total, or print all information on the invoice entry screen for the operator.
  • Ability to access 99999 ship to names and addresses.
  • Each time a customer is accessed during entry, the assigned credit limit is checked against the current open accounts receivable invoices. The total amount of outstanding invoices and current credit limit are displayed.
  • Option available to not allow entry of an invoice if the customer's accounts receivable balance is within the designated percentage amount of the credit limit.
  • The ability to print entered invoices on selected printer.
  • Ability to accept all information or override selected fields.
  • When accessing inventory, operator can search for desired product code by keying all or part of item number or product description.
  • Each time the operator accepts a detail line of the invoice the quantity entered is committed against the product code in this detail line. The on-hand value is not depleted but instead there is only a committed value established.
  • After the invoices are generated an update takes place. This update depleted the inventory on-hand, creates the accounts receivable charge for the customer, adds to the history of sales, and creates general ledger sales information.
  • Any line of an invoice can be used for description purposes.
  • If product code selected is not completely sold, the operator will be asked to establish a remnant of the remaining product or scrap the remainder.
  • Inquire and/or print accounts receivable customer history life-to-date, if desired.
  • Operator will be able to print an invoice immediately at the counter for cash customers or counter sales.
  • Posting of cash receipts and printing of cash receipts journal for balancing and an audit trail.
  • Posting of accounts receivable adjustments and the printing of the adjustments journal for balancing and an audit trial.
  • Printing of accounts receivable statements for selected customers.
  • Printing of accounts receivable aged trial balance reflecting outstanding invoices and the individual aging per customer.
  • Accounts receivable inquiry reflecting "Current" invoices, payments, and adjustments.
  • Accounts receivable inquiry reflecting "History" transactions of invoices, payments, and adjustments.
  • Complete interface and automatic update to:
    - Accounts Receivable
    - Customer History
    - Sales Reports
    - General Ledger
    - Inventory
  • Automatic generation of back orders for those selected invoices.
  • Complete audit reporting on invoicing and back orders.

 

 


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