GENERAL ACCOUNTING

ACCOUNTS PAYABLE

  • Entry of invoices by multiple work stations simultaneously.
  • Cross check and balance before applying to open payable file and automatic distribution to the general ledger journal file.
  • Ability to enter future due dates and control when to automatically distribute to the general ledger.
  • Multiple line distribution per invoice for general ledger distribution.
  • Ability to display or print all or part of the open invoices by vendor.
  • Ability to set up one (1) time, a reoccurring bill (rent, pay, mortgage, dues), the system will automatically set up for payment at designated time and continue to pay until total amount designated is paid then automatically shut off.
  • Automatically keep history of invoices to help eliminate duplicate payments.
  • Ability to pull open invoices by:
    - Manual Check - Discount Eligible Invoices
    - Partial Payment - On-Account Payment
    - Fixed Expense Payment - Individual Invoice Payment
    - Credit/Debit Memo Processing
    - Vendor and/or Due Date Processing
  • Ability to print a cash requirements journal.
  • Ability to print checks.
  • Ability to run a payment forecast against all invoices in the system based upon selected days of increment.
  • Vendor maintenance and listing.
  • Ability to have two addresses per Vendor - one for checks the second for purchase orders.
  • Ability to look up vendor identification by entering vendor name and selecting vendor from displayed list on screen.
  • Ability to print labels from vendor master.
  • Monthly reports showing breakdown by general ledger account per invoice.
  • Monthly report reflecting activity per vendor.
  • Check reconciliation and reporting.
  • Life-To-Date Invoice/Payment History
  • Check for duplicate Debit Invoices, Credit Memos, and Debit Memos.
  • Setup and maintain Terms Code information by vendor.
  • Setup and maintain Discount Days and Discount Percentage by vendor.
  • During invoice entry, automatically calculate Discount Date and Discount Amount based upon Terms and Discount information entered for the vendor.
  • Based upon Terms established for a Vendor, the Invoice entry screen will automatically calculate and display the invoices due date for payment.
GENERAL LEDGER
  • Maintain account number.
  • Entry of journal entries to designated accounting periods.
  • Cross checking and balancing before updating.
  • Basic financial with system:
    - Income Statement
    - Balance Sheet
    - Trial Balance
  • Ability to establish desired financial reports through the financial reporting/budgeting modul
  • Establish fixed re-occurring Journal Entries for monthly processing.
  • If using multiple companies and/or divisions, the operator has the option to consolidate different companies and/or divisions for financial reporting purposes.

FINANCIAL REPORTING/BUDGETING

  • The Financial Reporting/Budgeting system works directly with the General Ledger System.
  • The option of creating a Static Budget or Flexible Budget.
  • Establish budget amounts per account per month.
  • Establish high and low monthly budget amounts by account.
  • Allow the software system change the Flexible Budget amounts based upon usage.
  • Design and layout financial reports beyond the standard General Ledger standard reports.
  • Generate all or some of the designed financial reports daily, weekly, monthly, etc.
  • Designed Financial Reports have several options to compare current account balance to budget, current year-to-date account balance to year-to-date budget, and compare prior year to current year budget.
  • Software system has the ability to create future year budget without effecting current years structure.
PAYROLL
  • Maintain employee information.
  • Automatically calculates payroll taxes based upon tables for all fifty(50) states.
  • Ability to enter time from multiple sources simultaneously.
  • Ability to distribute labor to multiple G/L accounts and/or work centers for expense tracking.
  • Generation of payroll checks.
  • Automatic interface to general ledger system.
  • Monthly reports for:
    - Labor Distribution
    - Disability Reports
    - Federal Unemployment
    - State Unemployment
  • Check reconciliation and reporting
  • Monthly reporting of Labor, Employment, and Deductions.
  • Quarterly reporting and electronic filing
  • Annual W2 generation and electronic filing
  • Life-To-Date Hours Worked History
 


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